Fundraising Policy

Introduction and Purpose

As a charity seeking donations from the public, Irish Landmark Trust (ILT) aims to comply with the Charities Regulator’s Guidelines for Charitable Organisations on Fundraising from the Public in Ireland and The Charities Commission for Northern Ireland’s Guidelines on Fundraising. ILT is also cognisant of ‘The Street and House to House Collections Act 1962’ in Ireland, and the Fundraising Regulator in NI.

Irish Landmark Trust is an all-island charity, our mission is to ‘Save, share and sustain’ our unique built heritage. We do this in the following ways:

SAVE: To save and conserve buildings of character and architectural distinction on the island of Ireland, particularly those threatened by decay, redundancy or neglect.

SHARE: To share these buildings by providing unique holiday experiences to our guests. To share our knowledge as custodians of these buildings in partnership with local communities and Stakeholders.

SUSTAIN: To sustain these buildings through the adoption of best conservation practice in providing an appropriate long term new use, and by educating to encourage appreciation, understanding and enjoyment of their architectural significance and to highlight their potential to stimulate local employment.

ILT commits that you, our Donors and prospective Donors, will be informed of the organisation’s Vision, Mission, Values, and Strategic Plan (all available here)– and that our website will outline how the organisation intends to use donated resources. Our website keeps an up-to-date list of trustees serving on the Board of Directors. Our board commits to exercising prudent judgement in its responsibilities as Directors.

Scope

ILT is an all-island educational charity working in built heritage and tourism. We fundraise in the following ways:

  • Competitive Government Funding Streams, such as Historic Structures Funds and the Built Heritage Investment Scheme.
  • Occasional project-specific grants from public bodies, such as The Heritage Council and individual Local Authorities, Tourism Bodies, and Development Agencies. (NB: This is not an exhaustive list)
  • Income raised by using our portfolio of Heritage buildings as short-term holiday lets.

We also fundraise by:

  • Accepting Philanthropic and legacy donations.
  • Sponsorship and benefit-in-kind arrangements.
  • Specific, targeted campaigns on social media and via our newsletter.
  • Occasional fundraising events, which might be ticketed or seek donations from attendees.
  • Accepting once-off and repeat donations. These can be initiated through our website and maintained by direct debit.

We do not:

  • Do door-to-door collections.
  • Undertake street collections.
  • Use commercial third parties to fundraise on our behalf.

This policy is for the benefit of volunteers, ILT staff and Donors.

Irish Landmark Trust Fundraising Principles

ILT’s core principles for fundraising are:
Transparency | Honesty | Respect | Accountability

  • ILT will treat all our Donors with respect, honesty and openness. ILT commits to being accountable and transparent so that Donors and prospective Donors can have full confidence in ILT.
  • ILT will ensure that all Donor gifts will be used for the advancement of our mission.
  • All fundraising will respect the rights and dignity of Donors, beneficiaries and the public.
  • Fundraising will occur in an honest and truthful manner.

Responsibility and Accountability

How funds will be spent:

  • Charitable donations and gifts will be used for specific projects in line with the advancement of the ILT Mission Statement.
  • Where funds have been raised for a specific project, ILT will endeavour to spend the funds raised on that project. Occasionally, we might raise more than sufficient funds to complete a project. In this case, the monies raised will be spent on another ILT building or conservation project.
  • If, for reasons beyond our control, we might not be able to complete a project for which we have fundraised and there are funds that have not been spent, those funds will be used for a another building restoration or conservation project in the ILT portfolio.
  • We will retain project-specific funds for a minimum period of 5 years from receipt of the donation. If the funds have not been spent on the specific project after five years, the Board will decide which project should receive the fund.
  • The charity’s executive, overseen by the Board of Trustees, will explain and account to Donors and the public for the charity’s actions if ever needed.

Complaints:

  • If you have a complaint or feedback about any aspect of our work, please contact us by emailing us at bookings@irishlandmark.com.
  • If your complaint or feedback is specifically related to fundraising, it will be dealt with in the first instance by the CEO and, if necessary, it will be referred to the Chair of our Board.
  • If, in the unlikely event you are not satisfied with the manner in which your complaint/feedback is addressed, the next step open to you is to contact the Charities Regulator via their website, or The Fundraising Regulator NI.

Donors and Donations

  • The Board commits that the purpose of any fundraising is clearly explained and that donations received are used to further the charity’s mission. On the occasion where a Donor may have specific wishes regarding the use of their donation, ILT will always endeavour to respect the Donor and their wishes when making decisions that are within the mission of ILT.
  • At all times our Donors and beneficiaries will be treated with the utmost respect and confidentiality. Under circumstances where this may require publicity or advertising, we will always look for the permission of Donors and beneficiaries in advance. We commit that their wishes will be respected.
  • The charity will operate in an open, frank and honest way, and will ensure that transactions, operations, information and communications are easily understood by Donors and the public alike.

Fundraising Activities

Fundraisers

The Chief Executive Officer is the primary fundraiser for ILT. From time to time, s/he will be supported in their endeavours by appropriate members of the Executive Team and Trustees, and on particular projects s/he may be assisted by a wider group of approved supporters with an interest in the project.

The board strives to ensure that any individuals fundraising on behalf of ILT commit to the following:

  • Fundraisers will act with integrity and not misrepresent the charity, its need for funds or how they will be applied.
  • Questions about fundraising activities and fundraising costs will be answered honestly and in a timely manner.
  • Potential Donors will be informed of the status and authority of those soliciting charitable donations on behalf of the charity so that Donors are aware if fundraisers are employees, Trustees or a friend of the charity. (As of writing, third party agents are not currently used and ILT has no plans to change this)
  • Fundraising activities will not be carried out in a manner which constitutes an unreasonable intrusion on a person’s privacy, is unreasonably persistent, or places a person under undue pressure to donate.
  • Any information obtained in confidence as part of the fundraising process will not be disclosed without express, informed prior consent of the Donor.
  • Fundraisers are trustworthy and conduct themselves at all times with integrity and honesty and should act openly and in such a manner as to ensure that Donors are not misled.

Acknowledgement

  • Individual and other donations will be acknowledged by email from ILT.
  • When fundraising for specific projects, logos and names of supporters may be included in fundraising material if the Donors agree, under a heading ‘the following are supporters of this project’, at the discretion of ILT.
  • Donors or sponsors wishing to use their association with ILT or the ILT logo in marketing material must do so only in agreement with ILT.

Financial Transparency and Accountability

  • ILT has internal financial control procedures which ensure funds are used effectively and appropriately within the agreed policy.
  • Records of all funds raised will be kept by the ILT Finance Manager and are reported to the Board on a bi-monthly basis.
  • The Bookings Manager updates the Finance Manager weekly on donations received via the website.
  • Irish Landmark Trust is audited annually and keeps its audited account available to the public on the ILT website.

Data Protection

  • ILT commits to following our Data Protection Policy and regulations pertaining to same. All relevant information must be collected and stored in line with the Guidelines issued by the Office of the Data Protection Commissioner.
  • ILT always seeks permission to retain personal data from Donors. Donors will be given the option to ‘opt-in’ to receive the ILT newsletter and keep up to date on ILT fundraising activity including how the money raised is being spent.

Policy Review and Updates

  • This policy will be reviewed at least bi-annually, and more frequently if changes in guidelines or law need to be adapted into the policy.

The next review of this document is due in January 2026.

 

The Irish Landmark Trust is a company limited by guarantee and a registered charity. Republic of Ireland Charity No.20028909; Northern Ireland Charity No.NIC101205 
Copyright © 2023 Irish Landmark Trust. All rights reserved.
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Booking Conditions

HOW TO BOOK AN IRISH LANDMARK HOLIDAY : 

It is possible to reserve dates online at www.irishlandmark.com but bookings are not confirmed until a confirmation email is received from the bookings desk.     

BOOKING:  

Your booking must be for holiday purposes only.  Irish Landmark reserve the right to refuse hire for purposes other than holiday accommodation. When you make a booking, you accept full responsibility for all persons who will use or visit the property during the period booked.  When you book, you agree to indemnify us against all loss and damage arising directly or indirectly to the property and its contents from any deliberate or negligent act or omission by yourself, or any person accompanying you. 

CONTRACT OF HIRE:  

The hiring contract shall be between the Hirer and Irish Landmark and made subject to these Booking Conditions . The Contract of Hire is not effective until Irish Landmark dispatches to the Hirer written confirmation of a booking. 

PRICE OF YOUR HOLIDAY:   

Irish Landmark reserves the right to increase or decrease the price of unsold holidays at any time. However, such amendments to price will not be applied to holidays already confirmed.   

V.A.T.:  

All prices quoted are based on current prices and rates of V.A.T. at the time of going to press. Irish Landmark is unable to absorb increases in Value Added Tax or any new forms of taxation which may be introduced. Any such increases will be charged as notified and will be payable. 

DEPOSIT AND BALANCE PAYMENTS:   

All bookings can be paid for in full at time of booking. All bookings made within 12 weeks of stay must be paid in full at time of booking. Bookings made more than 12 weeks in advance of stay require a 30% non-refundable deposit with the balance due 12 weeks before arrival.  Irish Landmark shall be entitled to treat any failure to pay by the due date as a cancellation of the booking and will notify the Hirer by email.  The maximum number of payments for a booking will be limited to two – the deposit and balance payment.   A separate payment may be due where an amendment has been made to the original booking.  

PAYMENT TYPES: 

Payments can be made by credit/debit card (Visa or Mastercard ONLY).    

Payments for properties in the Republic of Ireland are taken in Euros, payments for properties in Northern Ireland are taken in Great British Pounds. 

VOUCHERS:  

Please note that only one voucher can be used per booking.  Vouchers have a strict expiry date. 

CONFIRMATION OF BOOKING:    

Upon receipt of payment by our bookings office, you will receive a confirmation of your reservation.  All charges for the booking will be confirmed in this notification.  Once confirmation has been issued, the Hirer is responsible for the total advertised price of the property and any extras notified.   

AMENDMENTS TO BOOKINGS (excluding cancellations):    

Irish Landmark does not offer a transfer of dates option. A complete change of dates is treated as a cancellation 

CANCELLATION POLICY: We hope that you will not have to cancel your stay, or part of your reservation.  If for any reason this is unavoidable, cancellations must be notified by email to bookings@irishlandmark.com. In the event of cancellation (this includes a reduction in number of nights) your deposit is non-refundable and the following cancellation charges will apply:  

Date of Cancellation 

Cancellation Charge 

More than 12 weeks before start date 

The deposit of 30% 

84 – 28 days before start date 

50% of total rental 

Fewer than 28 days 

100% of total rental 

Irish Landmark does not operate a cancellation insurance scheme for any reason, including Covid-19, and strongly recommends that all guests take out full holiday insurance cover.    

PARTY SIZE AND COMPOSITION:  In no circumstances may more than the number of persons listed on the booking form occupy the property overnight.   Irish Landmark reserves the right to refuse admission if this condition is not observed. Bookings can only be made by adults and cannot be accepted from anyone under the age of 21.  Irish Landmark only allows guest stays where the lead guest is aged 21 years or over.   

ARRIVAL AND DEPARTURE:  

Upon receipt of final payment, you will receive Access Details and Important Information via email about your rental. This includes the contact information of the Local House Manager, directions to the property, arrival and departure time, etc. However, the specific arrival time must be agreed with the relevant local House Manager at least four days prior to holiday start date.  It is the responsibility of the Hirer to arrive at the property at the time agreed with the House Manager. Irish Landmark reserves the right to levy an additional charge if the property is not vacated in accordance with these terms on the day of departure.  

DAY VISITORS:  

The number of day visitors will be limited to the capacity of the property – i.e., a 2-person property may have 2 day visitors, etc.   Prior written consent must be obtained from Irish Landmark Trust for additional numbers of day visitors. 

PERSONAL BELONGINGS: Baggage and personal belongings are always at the Hirers risk. No responsibility can be accepted for loss or damage to any car or its contents. 

POLICY REGARDING DOGS:   

Only certain Irish Landmark Trust properties accept a dog.  ALWAYS check this before you book.  Hirers who have made a reservation and are taking a dog will be required to read and agree to special terms, which details the conditions of bringing a dog to one of these properties.  Failure to comply with these conditions could result in the guest being asked to leave a property.  The rental cost is non-refundable in such cases.   

ELECTRIC VEHICLES: 

Irish Landmark respectfully request that you charge your electric vehicle at the nearest charging point and not at the property.  

HIRER’S RESPONSIBILITY:   

The Hirer is responsible for the property and is expected to take all reasonable care of it. Our House Managers work hard to maintain and clean the buildings and aim to ensure that the property is in a satisfactory condition for your enjoyment.  We ask that you leave the property in a clean and tidy condition upon departure, including all equipment, utensils etc. If the property is left in an unsatisfactory condition and additional cleaning costs are incurred, Irish Landmark reserves the right to recover these costs from the Hirer.   All breakages and damage must be reported to the House Manager immediately so that they can be rectified. All breakages and damage are the legal responsibility of the Hirer and the cost of repair or replacement must be paid to Irish Landmark upon demand.   If there are problems relating to the functioning of the building, please let the House Manager know immediately. Please note that candles are NOT permitted at any Irish Landmark property. Smoking is not allowed inside any Irish Landmark property. 

WEBSITE / LITERATURE:   

While every effort has been made to ensure that the representations stated on our website, or any printed literature, are made in good faith, neither they nor any oral representations made by employees or representatives of Irish Landmark Trust will create liability on the part of Irish Landmark. 

GENERAL:   

There shall be no liability for any claim arising from the act, omission or neglect or default of Irish Landmark Trust, its employees or representatives unless proved to be done with intent to cause damage or recklessly and with knowledge that loss or danger would probably result. Irish Landmark’s agents, servants and employees or other representatives have no authority to waive or modify these Conditions other than in writing. 

RIGHT OF ENTRY:   

On rare occasions Irish Landmark may need access to the property for essential maintenance work, should it be necessary, Irish Landmark will give you as much notice as is possible.   There is no need for you to stay in the property since our House Manager can accompany any such visits. 

COMPLAINTS:  

If you have any complaint during your holiday, please contact the House Manager.  If the matter is not dealt with to your satisfaction, please email bookings@irishlandmark.com outlining details of your complaint.   

IRISH LANDMARK’S RIGHTS:   

Irish Landmark reserves the right to refuse any booking and cancel any booking already made, if in its absolute discretion it considers this to be necessary. Where a booking is cancelled by Irish Landmark, every effort will be made to offer an alternative holiday at no increase in cost.  If the Hirer does not accept the alternative holiday offered, Irish Landmark will return to the Hirer the deposit paid and any other sum paid to Irish Landmark by the Hirer.  Liability for all consequential loss, damage and disappointments is accordingly limited to such return. 

SPECIAL CONDITIONS FOR SPECIFIC DOG – FRIENDLY PROPERTIES 

It is the hirer’s responsibility to ensure they book a specific dog-friendly property if they are bringing a dog.  There are specific terms and conditions that to which the hirer must adhere: 

We allow a dog, but only when they have been booked in and paid for. The “Taking a Dog” option must be selected at time of booking.  A charge will apply.  

Our policy is strictly ONE DOG. If you arrive at the property with more than one dog the House Manger is entitled to deny you access to the property.  If it becomes known during/after your stay that more than one dog is/was with you, you may be asked to vacate the property and a charge of €100/£100 per dog will apply. 

You must bring your own crate/bed in which your dog can sleep.  Please also bring bowls, towels, and waste bags for your dog. 

Your dog must be house-trained and kept under proper control.  Dogs are STRICTLY not permitted on beds, sofas, or any furniture.  There is no exception to this rule.  

Before departure, please thoroughly clean the property, paying particular attention to removing pet hair from rugs and soft furnishings.  A vacuum cleaner is available to you.   

If there is evidence that you have not cleaned up adequately after your stay, you will be charged a flat rate of €100/£100.   

You must double-check that the outside area around the property is free of any foul. Dog fouling inside the property is completely unacceptable.  Guests will be asked to vacate the premises immediately if this is discovered.  

Your dog must not be left unsupervised in the property.  We ask that you take your dog with you when you go out.  Please be mindful of any livestock nearby. 

 

By accepting a confirmation of a reservation from Irish Landmark the lead guest agrees: 

 

I have read and agree to be bound by the Booking Conditions. 

I agree to be held responsible for the balance of hire for the property due and payable in accordance with these terms. 

I understand that most Irish Landmark properties have no television or internet access; that some have no washing machines or dishwashers; and that many have limited mobile phone coverage. 

I understand that as the Lead Person, I am responsible, before their arrival, for informing all guests of Irish Landmark’s booking conditions, and for their observance of same. 

If I am bringing a pet or having day visitors, I have particularly noted the special conditions that apply in these situations 

 

Hirers making a reservation over the telephone are deemed to have read all Booking Conditions and agree to be bound by them.   

 

Availability Calendar

Check availability for all of our properties at a glance here.

Northern Ireland
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Republic of Ireland
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Important Notes

1-night stays are not permitted.

Bank Holidays & Special Dates have a set minimum number of nights.

Terms and Conditions apply to all bookings.

Special Offers and Discounts are not valid against existing bookings.

There are restrictions on arrival and departure dates over the Christmas and New Year periods.
Strictly no arrivals or departures on 24th, 25th and 31st of December, or 1st of January.